Available On: Essential, Premium, Professional, Enterprise
Need to delete or archive a Work Order?
As you manage Work Orders in UpKeep, there may be times when you need to remove a Work Order entirely or simply archive it for historical tracking. This article will walk you through both options so you can decide what’s best for your workflow.
⚠️ Important: Deleting a Work Order is permanent and cannot be undone. If you want to retain a record for future reference, we strongly recommend using the archive option instead.
How to Delete or Archive Work Orders
On your work orders list page you have the ability to bulk delete or individually delete or archive a work order from your account. See below for how to do both!
Delete a single work order:
Navigate to the work orders page
apply filters to locate specific work order(s)
Click in the box OR Click the 3 dots and select delete
review alert, and click delete
Work Orders page will refresh
Delete Work Orders in Bulk
In UpKeep you have the ability to delete more than 1 work order at a time.
Navigate to the work orders page
apply filters to locate specific work order(s)
Click in the box Next to the word DUE
You will notice that all of your work order boxes have a blue check mark in them. NOTE!! you MUST scroll all the way down the page, to ensure ALL WORK ORDERS have a check mark in the box, see GIF below
Click Delete
review alert, click delete
Archive Work Orders
If you do not want to delete and you want to retain the historical tracking, then archiving is your best option!
Navigate to the work orders page
apply filters to locate specific work order(s)
Click in the box Next to the word DUE
You will notice that all of your work order boxes have a blue check mark in them. NOTE!! you MUST scroll all the way down the page, to ensure ALL WORK ORDERS have a check mark in the box, see GIF below
Click Archive
Review Alert, click archive
If you're looking to unarchive a Work Order, use the filters to find the archived Work Order and follow the same steps.