Sometimes when you team comes to you and repots that they can not see the work they are supposed to be able to see, you may ask your self why and where to start. Don't worry, you are not alone and we get this questions a lot!
To help you better figure out what is going on and to save time, we have listed some common reasons and where to check to see why it is happening. If your free trial version has expired you would need to upgrade in order to process Work Orders.
Another common reason could be app updates or compatibility issues on mobile devices. Ensuring that the mobile operating system and UpKeep app are updated to the latest versions often resolves such problems.
General Best Practices for Using the UpKeep Mobile App
Always keep the app updated to its latest version.
Ensure your user role permits access to specific features.
Reset or reconfigure settings like filters when troubleshooting.
Regularly verify device compatibility with UpKeep’s minimum system requirements.
As always if not sure and just want help reach out to technical support at [email protected]
Reasons why your worker cannot see the work they need to do
App Updates and Compatibility IssuesThis includes ensuring that both the app and the device's operating system are updated, uninstalling and reinstalling for fresh configurations, and checking device compatibility for optimal usage.
Keeping the UpKeep mobile app and your operating system up-to-date ensures smooth functionality. Follow these steps to troubleshoot compatibility issues:
Update iOS/Android and App Versions:
Ensure the technician’s mobile device is running the latest operating system.
Update the UpKeep mobile app from the app store.
Reinstall the Mobile App:
After updates, uninstall and reinstall the app to refresh configurations.
They are a Limited Technician User Type -
If the user is a Limited Technician, then in order for them to be able to see the work they need to do they need to be assigned to that specific work order, asset, location, part or meter. If they are not assigned they cannot see it.
Additionally, 'View Only' or 'Requester' users have limited capabilities in the system. For example, 'View Only' users can only participate through comments or updates on assigned work orders, while 'Requesters' can only submit requests and follow their progress.
If they are added to a TEAM and assigned to work they will be able to see what they need to.
Overview of Common Issues
The following are the most commonly encountered problems on the mobile app:
Inability to update the status of work orders
Missing toggles for status updates on iOS devices
Disappearing work orders and notifications for technicians These problems are generally caused by outdated app versions, incorrect user roles or permissions, or configuration settings.- Incorrect Search or Filtering: Users may not correctly enter the work order number in the search field, leading to visibility issues.
They are on the Mobile Application and have Filters on
If your team is working from the mobile app, they need to make sure of the following
If they are a Technician make sure that the MY WORK filter is turned ON or OFF
If turned ON then the tech will only see work they are assigned to
If turned OFF then the tech can see all work for the company
If they are a Limited Technician and assigned to a TEAM make sure that they have the Assigned to my teams option ON
For troubleshooting on the mobile app, technicians should:
Ensure that the 'My Work + Open' filter is correctly applied to avoid unexpected restrictions on work order visibility.
Update both the app and the device OS to the latest versions to fix performance and compatibility issues.
Reinstall the app for fresh configurations.
Check user assignments, as Limited Technicians can only view work orders and notifications assigned to them.
If a work order is missing, use the app's search feature to input the specific work order number for manual location.
They are ANY user Type and cannot see anything/ can only see a couple of things
If they are any user and cannot see anything, then it is possible that you have Location based permissions on, if this is on AND locations are set, then the user wont be able to see anything or will only see specific locations.
Navigate to People and teams and check the user to see if this is turned on. Location Based Users only see the Location they are assigned to, so if you want a user to see all locations you can leave it disabled.
Missing Toggles on iOS App
If you can't see the status toggle for assets:
Verify your user role: Ensure you are using an account with the correct role, such as a Technician. Roles like Limited Technician may limit access to certain features like toggles.
Inspect within a specific asset: Open a specific asset to check if the toggle option appears; it might not show in general views.
Reset filters: If filters are applied to the asset page, resetting them may fix the display issue.
Updating the Status of Work Orders
If you cannot update the status of your work orders:
Ensure that the app is updated: Use the latest version of the UpKeep app. Bugs in outdated versions often cause this issue.
Reinstall the app if necessary: If updating doesn’t resolve the issue, uninstall the app and then reinstall it to ensure a fresh configuration. This solution typically resolves the issue of updating statuses.
If the team is logged into the account on the web and is getting a "something went wrong " notice on the page
try the following:
Log into a private browser tab or window and see if it works there
Try a different browser
Test using a different device to identify if the issue is device-specific.
If 1 or 2 works and you can see the page there but not in your current browser than clear your browser history back by about 2 to 4 weeks
Related Topics
How to Use the UpKeep Mobile App: A guide to navigating and using the app effectively.
Work Order Management Best Practices: Tips to ensure smooth tracking and assignment of work orders across your team.