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How to Export Your Work Orders

Filter your Work Orders and Export them to build your own reports!

Joseph Schmitt avatar
Written by Joseph Schmitt
Updated over a week ago

Available On: Starter, Professional and Business Plus

With UpKeep, you can quickly generate reports from the Work Order page, saving time and providing instant insights into your facility's activities. Export reports as PDF or CSV files for easy sharing.

"Data in is data out"—the more info you add to UpKeep, the more useful your reports will be for optimizing workflow and productivity.

Before exporting, use filters to include only the data you need. UpKeep offers many filters to help you find exactly what you're looking for. This article shows how to filter work orders and export to PDF or CSV.

Export to CSV File

A CSV stands for comma-separated values, which is a spreadsheet file you can open in Microsoft Excel or Google Sheets.

  1. Start by filtering your work orders to show you just the ones you need

  2. Click on the 3 vertical dots

  3. Then click on Export to CSV

  4. Choose All Columns for all information on the work orders to be exported

  5. Or select Custom and check off the individual columns that you want to be exported

  6. Now click Export

  7. This may take some time depending on the size of the file

  8. Finally, click Download File once it is ready. The CSV will be downloaded to your computer for you to open.

Here is a GIF as an example:

Export to PDF

This function allows you to export your work orders onto a PDF file that you can save or print.

  1. First, filter out the work orders that you need to export

  2. The PDF file will include all the headers you’ve selected in the table view. If you need a different column included, be sure to customize your table first!

  3. Next, click on the 3 vertical dots next to + Work Order

  4. Finally, click on Export to PDF. The PDF file will be downloaded onto your computer for you to open and print as needed!

Be sure to customize your table view first so you have the columns you need. 10 is the recommended number of columns for PDF export!

Here is a quick demonstration:

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