Nova can now work for you in the background—no prompting required. With Autonomous Actions, Nova runs scheduled jobs in your UpKeep account, reviews data, and delivers insights and recommended actions directly to your Intelligence inbox.
This article explains what Autonomous Actions are, how they work, and how to create and manage them.
What Are Autonomous Actions?
Autonomous Actions are Nova prompts that run on a schedule. Instead of manually asking Nova for help, you set up actions once, and Nova continuously reviews your account and reports back.
Each Autonomous Action can:
Analyze data (work orders, parts, labor, reliability, etc.)
Summarize findings in plain language
Recommend or prepare actions
Let you approve or dismiss those actions with one click
All results appear in your Intelligence inbox.
The Intelligence Inbox
The Intelligence inbox is where Nova delivers insights and actions it has completed while you were away.
From each message, you can:
Read a clear summary of what Nova found
Review why changes were recommended
Approve suggested actions
Dismiss messages you no longer need
You never have to type a prompt—just review and decide.
Example Autonomous Actions
Here are a few examples of what Autonomous Actions can do:
Reprioritize Overdue Work Orders
Nova reviews overdue work orders
Updates priorities based on predefined rules
Explains why each priority changed (e.g., low → high, medium → high)
Review Parts for Clarity
Identifies newly created parts with unclear names
Suggests improvements (e.g., adding size or detail)
Lets you approve updates to names and descriptions
Review On-Hold Work Orders
Finds work orders currently on hold
Summarizes why they are blocked
Suggests next steps to move them forward
Reliability & Planning Insights
Weekly reliability analysis
Weekly planning summaries
Ongoing monitoring of work order health
How Scheduling Works
Each Autonomous Action runs on its own schedule. For example:
Every day at 8:00 AM: Review on-hold work orders
Every day at 9:00 AM: Review parts
Every 30 minutes: Reprioritize work orders
Every Thursday at 8:00 AM: Plan the upcoming week
Every Friday at 4:00 PM: Reliability analysis
Schedules are fully customizable.
Creating an Autonomous Action from a Template
Open your Autonomous inbox
Click Autonomous Actions Tab
Choose Start from templates or From Scratch
Review and edit the prompt if needed
Adjust the schedule (days and time)
Click Save
The action will begin running automatically on the schedule you set.
Creating a Custom Autonomous Action
You can also build an action from scratch—just describe what you want Nova to do.
Example
“Every morning at 8:30, I want a report showing how much labor was recorded yesterday, broken down by technician. I want it delivered as a PDF showing technician name, hours recorded, and number of work orders.”
Nova will:
Generate a detailed prompt for you
Suggest a title
Automatically set the schedule
You can edit or regenerate the prompt before saving.
Once saved, Nova will deliver the report automatically—no manual prompting required.
Taking Action from the Inbox
From any Intelligence message, you can:
Approve actions (updates, changes, cleanups)
Open Nova to continue the conversation
Dismiss messages when no action is needed
All actions happen directly from the inbox view.
Why Use Autonomous Actions?
Autonomous Actions help you:
Stay proactive instead of reactive
Reduce manual checks and reporting
Catch issues early
Focus on decisions, not data gathering
Nova does the monitoring—you just approve what matters.