NOVA doesn’t just report, it takes action. Think of it as your automation layer for maintenance operations: handling bulk updates, cleaning up data, and keeping your system current without hours of manual work.
🏆 The Biggest Impact NOVA Delivers
Eliminates repetitive work through bulk actions and automation.
Keeps your system clean and current by closing, updating, or importing records in seconds.
Automates preventive maintenance so schedules and compliance never slip.
Manages inventory at scale with stock adjustments, purchase orders, and part assignments.
Cleans data fast by finding duplicates, fixing missing info, or standardizing naming.
Work Order Management
Goal | Prompt | Why It Matters |
Create at scale | Create work orders in bulk from a spreadsheet | Saves hours of manual entry |
Assign efficiently | Assign all open HVAC work orders to the Mechanical Team | Balances workload automatically |
Reassign quickly | Reassign all open work orders from Technician A to Technician B | Keeps work moving when staff changes |
Update statuses | Update all overdue work orders to In Progress | Keeps backlog current |
Track costs | Add 3 labor hours for tech 123 at $40/hour to work order 1234 | Ensures accurate cost tracking and accountability |
Add documentation | Attach manual.pdf to work order 5678 | Ensures technicians have the right info at hand |
Close backlog | Close all completed work orders from last month | Keeps backlog clean and reporting accurate |
Escalate exceptions | Escalate all high-priority work orders older than 7 days to the Maintenance Manager | Ensures urgent issues get immediate attention |
Preventive Maintenance Automation
Goal | Prompt | Why It Matters |
Create PMs | Create a quarterly PM schedule for all air compressors at Site A | Prevents unplanned failures |
Add assets to schedules | Add these assets to the HVAC PM schedule | Keeps new equipment maintained |
Update schedules | Increase PM frequency for all pumps with repeat failures to every 2 weeks | Shifts from reactive to proactive |
Assign PMs | Assign all safety PMs to the Electrical Team | Ensures accountability |
Asset Management
Goal | Prompt | Why It Matters |
Add assets | Add new assets from this spreadsheet | Speeds up implementation |
Update details | Update location for all HVAC units to Building B | Keeps records current |
Reassign ownership | Assign all forklifts to the Logistics Team | Improves accountability |
Link to parts | Link Asset ABC to parts DEF123 and XYZ456 | Improves inventory traceability |
Retire/archive | Archive all assets marked as decommissioned | Keeps asset list current and relevant |
Inventory & Parts Management
Goal | Prompt | Why It Matters |
Add parts | Add 20 new parts to inventory from CSV | Eliminates manual entry |
Update data | Update min/max levels for all bearings to 5/15 | Maintains accurate stocking |
Adjust stock | Decrease stock of Part ABC123 by 10 for cycle count correction | Fixes discrepancies |
Automate reorders | Create purchase orders for all parts below minimum stock | Prevents stockouts |
Transfer stock | Transfer 5 units of Part XYZ789 from Site A to Site B | Balances inventory across sites |
Location & Team Management
Goal | Prompt | Why It Matters |
Add locations | Create new sublocations for Floor 1: Room 101, Room 102, Room 103 | Improves structure |
Update assignments | Assign all technicians to Site B | Keeps team alignment clear |
Create teams | Create a Facilities Night Shift team and assign these users | Simplifies team setup |
Update team details | Rename Electrical Crew to Electrical Team | Standardizes naming |
Vendor & Customer Management
Goal | Prompt | Why It Matters |
Add vendors | Add these vendors from spreadsheet to Vendor List | Speeds up setup |
Update details | Update rate for Vendor ABC to 120/hour | Keeps contracts current |
Assign vendors | Link Vendor XYZ to all HVAC assets | Improves sourcing visibility |
Requests & Approvals
Goal | Prompt | Why It Matters |
Approve requests | Approve all maintenance requests submitted this week | Saves admin time |
Convert requests | Convert all approved requests to work orders | Automates workflow |
Triage requests | Show all new requests and assign to the appropriate teams | Keeps work organized and moving |
Data Quality & Cleanup
Goal | Prompt | Why It Matters |
Merge duplicates | Merge duplicate parts Motor Bearing A and Motor Bearing – A | Ensures reporting accuracy |
Standardize naming | Rename all assets with prefix PLT + asset ID | Improves consistency |
Clean incomplete | Find assets missing serial numbers | Helps fill critical gaps |
Quick Tips for Action Prompts
Be direct: Tell NOVA what to do, not just what to show
Use bulk commands: If you’d repeat it 10+ times, ask NOVA to do it once
Think in workflows: Chain prompts, e.g., list assets with downtime > 10 hours → create follow-up work orders
Don’t forget context: specify location, asset, team, or category
Video Guide
Bottom line: Delegate routine updates, backlog cleanup, and repetitive tasks to NOVA. The more you offload, the more time your team gets back to focus on solving root causes and driving reliability.