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NOVA Reporting Prompts

Lear how to use NOVA to help gather insights to drive action and help reporting.

Updated this week

NOVA can generate reports, summaries, and trends that usually take hours to build manually. This article highlights the most impactful prompts by reporting type with context on why each report matters.


Work Order Management

Goal

Prompt

Why It Matters

Track all open work

Show all open work orders by priority and age.

Provides instant backlog visibility.

Control overdue work

List overdue work orders, sorted by days outstanding.

Surfaces bottlenecks before they escalate.

Identify cost drivers

Show work orders with the highest total cost this year.

Focuses attention on expensive issues.

Export completions

Export all work orders completed this month to CSV.

Prepares data for audits and reporting.


Preventive Maintenance & Compliance

Goal

Prompt

Why It Matters

Track PM effectiveness

Show PM completion rate by month for the past year.

Measures preventive maintenance performance over time.

Ensure audit readiness

Summarize PM compliance for all safety‑critical assets this quarter.

Demonstrates compliance for inspections.

Close PM gaps

List assets with no PM schedule assigned.

Identifies risks from missing preventive maintenance.

Balance proactive vs reactive

Compare PM vs. reactive work orders for the last 6 months.

Shows whether your program is proactive or firefighting.


Asset Reliability & Downtime

Goal

Prompt

Why It Matters

Find downtime risks

List assets with the most downtime hours this year.

Highlights reliability threats to production.

Spot negative trends

Show assets with increasing downtime trends.

Detects issues before they become chronic.

Target repeat failures

Summarize repeat failures by asset in the last 6 months.

Enables root cause analysis.

Manage asset costs

List assets with the highest maintenance cost this quarter.

Focuses budget discussions on the worst offenders.


Parts & Inventory

Goal

Prompt

Why It Matters

Prevent stockouts

List all parts below minimum stock, grouped by location.

Keeps operations running without shortages.

Track high‑use parts

Show top 10 most consumed parts this month.

Identifies where demand is highest.

Spot stockout risks

List parts that triggered stockouts in the last 6 months.

Prevents repeat shortages.

Control inventory spend

Show parts with the highest total spend this year.

Surfaces major inventory cost drivers.


Labor & Team Performance

Goal

Prompt

Why It Matters

Measure productivity

Show work orders completed by each technician last month.

Tracks workload balance and throughput.

Assess efficiency

Summarize average response and completion time by team.

Reveals where delays occur.

Identify training needs

List technicians with the most overdue work orders.

Flags possible skill or resource gaps.

Track team compliance

List teams with the highest PM compliance rates.

Shows which teams are aligned with preventive goals.


Quick Tips for Reporting Prompts

  • Be clear about focus: asset, work order, part, cost, or team.

  • Always specify timeframe: last 30 days, this quarter, this year.

  • Use groupings: by asset, by technician, by location.

  • Ask for trends and comparisons, not just snapshots.

  • Request formats: table, chart, summary, or export.

  • Push for insights: ask NOVA to highlight problems or recommend next steps.


Bottom line: The best reporting prompts turn raw data into actionable insights — helping you prepare for audits, reduce downtime, balance workloads, and control costs.

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