NOVA can generate reports, summaries, and trends that usually take hours to build manually. This article highlights the most impactful prompts by reporting type with context on why each report matters.
Work Order Management
Goal | Prompt | Why It Matters |
Track all open work | Show all open work orders by priority and age. | Provides instant backlog visibility. |
Control overdue work | List overdue work orders, sorted by days outstanding. | Surfaces bottlenecks before they escalate. |
Identify cost drivers | Show work orders with the highest total cost this year. | Focuses attention on expensive issues. |
Export completions | Export all work orders completed this month to CSV. | Prepares data for audits and reporting. |
Preventive Maintenance & Compliance
Goal | Prompt | Why It Matters |
Track PM effectiveness | Show PM completion rate by month for the past year. | Measures preventive maintenance performance over time. |
Ensure audit readiness | Summarize PM compliance for all safety‑critical assets this quarter. | Demonstrates compliance for inspections. |
Close PM gaps | List assets with no PM schedule assigned. | Identifies risks from missing preventive maintenance. |
Balance proactive vs reactive | Compare PM vs. reactive work orders for the last 6 months. | Shows whether your program is proactive or firefighting. |
Asset Reliability & Downtime
Goal | Prompt | Why It Matters |
Find downtime risks | List assets with the most downtime hours this year. | Highlights reliability threats to production. |
Spot negative trends | Show assets with increasing downtime trends. | Detects issues before they become chronic. |
Target repeat failures | Summarize repeat failures by asset in the last 6 months. | Enables root cause analysis. |
Manage asset costs | List assets with the highest maintenance cost this quarter. | Focuses budget discussions on the worst offenders. |
Parts & Inventory
Goal | Prompt | Why It Matters |
Prevent stockouts | List all parts below minimum stock, grouped by location. | Keeps operations running without shortages. |
Track high‑use parts | Show top 10 most consumed parts this month. | Identifies where demand is highest. |
Spot stockout risks | List parts that triggered stockouts in the last 6 months. | Prevents repeat shortages. |
Control inventory spend | Show parts with the highest total spend this year. | Surfaces major inventory cost drivers. |
Labor & Team Performance
Goal | Prompt | Why It Matters |
Measure productivity | Show work orders completed by each technician last month. | Tracks workload balance and throughput. |
Assess efficiency | Summarize average response and completion time by team. | Reveals where delays occur. |
Identify training needs | List technicians with the most overdue work orders. | Flags possible skill or resource gaps. |
Track team compliance | List teams with the highest PM compliance rates. | Shows which teams are aligned with preventive goals. |
Quick Tips for Reporting Prompts
Be clear about focus: asset, work order, part, cost, or team.
Always specify timeframe: last 30 days, this quarter, this year.
Use groupings: by asset, by technician, by location.
Ask for trends and comparisons, not just snapshots.
Request formats: table, chart, summary, or export.
Push for insights: ask NOVA to highlight problems or recommend next steps.
Video Guide
Bottom line: The best reporting prompts turn raw data into actionable insights — helping you prepare for audits, reduce downtime, balance workloads, and control costs.