You can ask Nova to generate and export PDF files — from a single work order summary to a full year of maintenance history. PDFs make it easy to:
Share insights with your team, clients, or auditors
Print preventive maintenance checklists
Archive reference documents for later use
🆕 What's New
PDFs that scale. Nova now reliably produces reports spanning hundreds of pages — full-year work order exports, complete asset histories, and detailed maintenance logs — without breaking partway through.
Embedded charts & graphs. Charts generated by Nova are now built directly into your exported PDFs. No more screenshotting a chart and pasting it into a doc.
Faster responses. Token usage has been cut roughly in half, so most Nova requests — including PDF generation — come back in a few seconds.
📋 Steps to Export a PDF with Nova
Open the Nova chat window in UpKeep
Type a prompt asking Nova to generate a PDF (see examples below)
Nova will process your request and provide a downloadable PDF file
💡 Example Prompts
Goal | Prompt | Why it matters |
Share detailed costs with a client | Nova, pull the details of WO 12345 and create a PDF highlighting the parts and labor costs that I can share with my client | Creates a client-ready document with just the financial details they care about. |
Track overdue work by technician | Nova, create a PDF highlighting how many overdue work orders are assigned to each of my technicians | Helps managers quickly identify workload issues and rebalance assignments. |
Print a PM checklist | Nova, generate a monthly HVAC PM and corresponding checklist, then generate a PDF of the checklist that I can print out and share | Ensures technicians have a clear, printable guide for recurring tasks. |
Review open work by priority | Nova, create a PDF report of all open work orders by priority level so I can review them with my team | Supports better planning by showing which critical tasks need immediate attention. |
Monitor overdue PMs by asset | Nova, generate a PDF of all overdue PMs for the month of September grouped by asset | Makes it easy to spot high-risk assets that are falling behind on preventive work. |
Analyze parts usage and costs | Nova, export a PDF of parts usage and costs for the past 30 days | Provides visibility into spending trends for budget reviews and purchasing decisions. |
Export a full year of work orders | Nova, generate a PDF of every completed work order for the last 12 months, grouped by location, with a summary chart at the top | Produces a year-in-review report — hundreds of pages with embedded charts — in a single export. |
Pull a complete asset history | Nova, export a PDF of the full maintenance history for Asset #A-204, including all WOs, PMs, and downtime events | Gives you a single reference document for audits, handoffs, or reliability reviews. |
✅ Tips & Best Practices
Be specific in your request — include work order numbers, timeframes, locations, or technician names
Ask Nova to include a chart or summary at the top of long reports for a scannable overview
For very large exports (hundreds of pages), let Nova know upfront so it can structure the report with sections and a table of contents
Ask Nova to filter or summarize before generating — a focused PDF is more useful than a dump
Need a deck instead of a PDF? Ask Nova to generate a PowerPoint presentation — same data, presentation-ready format
❓ FAQ
How large a PDF can Nova generate?
Nova now reliably produces reports spanning hundreds of pages. For best results, structure large requests by date range, location, or asset group.
Will charts show up inside the PDF?
Yes. Any chart Nova generates as part of the report is embedded directly in the PDF — no screenshotting needed.
Can I export a chart by itself?
Yes. Charts can also be exported as standalone PNG files for use in emails, dashboards, or other documents.
Can Nova generate a PowerPoint instead of a PDF?
Yes. Just ask Nova for a presentation or deck — for example, "Nova, build a quarterly maintenance review deck for the Dallas site." Charts are embedded in presentations too.
How long does a PDF take to generate?
Most Nova responses now return in a few seconds thanks to recent performance improvements. Very large exports may take longer depending on the data volume.
🔗 Related Articles
How to Visualize Data with Nova — chart types, prompts, and the new chart visuals