Analytics - Assets
Everything is all in one place – total maintenance cost, mean time between failures, downtime analysis, and more.
Ben On avatar
Written by Ben On
Updated over a week ago

With asset reporting in UpKeep Analytics, the costs associated with the maintenance of your assets are clearly broken down so you can make changes quickly and achieve the full useful life of your assets. Everything is all in one place – total maintenance cost, mean time between failures, downtime analysis, and more. This data will get you to the root cause of breakdowns before they start costing you.

Asset downtime reports are available for all Business Plus plan users. Learn more about UpKeep Pricing.

The reports included with Assets are:

  • Reliability dashboard

  • Total maintenance cost

  • Useful life

TIP: At any point, you can hover your mouse cursor over the charts and see even more fine-print data! Click into it to drill down deeper into the report. For example, you may drill down by priority, asset name, or location name.

How to Use the Reports

  1. Start with your filters

  2. Each report will have different filter options

  3. Once your filters are applied, click on the Reload button to refresh the report

  4. Now that your page is refreshed, you can view the tiles/charts/graphs.

TIP: Each tile may have a clickable object or number, click into it to drill down deeper into the report!

How to Export your Report

  1. Hover your mouse cursor over any available tile/chart/graph

  2. Click on the 3 vertical dots, then click Download Data

  3. Choose your file format for the download (TXT, Excel Spreadsheet, CSV, JSON, HTML, Markdown, PNG)

  4. Finally, click Download to save the file to your computer!

TIP: Click on the 3 vertical dots on the far top right of the Requests Analysis Report to export the data in a ZIP file for all of the tiles! The available options are CSV or PDF.

Reliability Dashboard

Within the equipment efficiency report, you can see how your assets are performing and the downtime associated with it. You will see the total asset downtime, percentage of availability, and the number of downtime events. Additionally, you can see your top ten assets and what percentage of time they experienced unplanned downtime.

Use the filters for a comprehensive view of what type of category of asset experiences the most downtime. The aggregate percentage available chart shows you the percentage of availability on your top assets.

Repair Window

The repair window dashboard shows you on average how long your equipment is running and how long it takes to fix equipment during downtime. It shows you the overall mean time between failures, the meantime to repair, and the mean time between maintenance for 90 days.

NOTE: UpKeep Analytics lets you see exactly what months of the year you are hitting your targeted goals for equipment efficiency. You can also drill down exactly on the pieces of equipment that are requiring longer repair times than others. This information lets maintenance managers forecast future planning. Ideally, the mean time between failure will be higher than the meantime to repair.

Total Maintenance Cost

Total maintenance cost lets you see how much you are spending on maintenance overall. At a quick glance, you see total maintenance cost as a percentage of Rav, total maintenance cost, and total purchase cost. This can highlight all of the savings you are earning from preventive maintenance, as well as any costs incurred from downtime. This looks at the work order costs associated with each asset.

Use the filters to narrow in on the downtime costs for high-value assets and get to the root cause analysis.

TIP: Total cost as % of RAV: Total cost as % of RAV is equal to (cost of work orders on asset/purchase price)*100. Industry-standard is a target value of 3% for this metric.

Useful Life

This dashboard shows which assets are approaching or have reached their useful life and which assets have warranties expiring soon.

TIP: If an asset does not have a useful life entered in the system – they will automatically showcase 100%!

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