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Work Orders List Page "Report" or Bulk Print Individual Work Orders
Work Orders List Page "Report" or Bulk Print Individual Work Orders

How to print the work orders list page for "reporting" or to bulk print individual work orders

Candice Ray avatar
Written by Candice Ray
Updated over 5 months ago

Available On: Starter, Professional, Business Plus


In UpKeep you have the ability to print your work orders. This can done on a individual basis, bulk print individual work orders or print the filtered list page as a way of reporting what has been completed, what is open or in progress, time spent on those work orders.

This doc is going to go over printing the list page as well as bulk printing. Want to know how to print 1 individual work order? Click the button below!


Print Work Orders List Page for "reporting"

On your work orders list page, you can print the view see of filtered work orders with all columns you see as well, this printed page can give you a total number of work orders in your list view as well as time spent.

Some customer like to use this as reporting to managers as a snap shot of what is going on. See steps and GIF below.

  1. Navigate to your WO list page

  2. Apply filters to your work orders page to narrow down results

  3. Click the 3 dots in upper right hand corner next to +work order button and click EXPORT TO PDF

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 7.20.17 PM
  4. This will auto download a PDF to your computer of the list page you filtered, and will be able to be printed off

  5. NOTE: At the bottom is where you can see the totals

    workOrders 2023-01-12 at 7.22.25 PM.pdf - Google Chrome

Gif Video:


Bulk Print Individual Work Orders

In UpKeep you have the ability to bulk print of many individual work orders that can be handed out to your workers or those that need a copy of the work orders that are due.

  1. Navigate to your WO list page

  2. Apply filters to your work orders page to narrow down results

  3. Click in box next to the word DUE

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 6.59.53 PM
  4. Click Print to PDF

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 7.31.28 PM
  5. Select WITH or WITH OUT notes (notes are messages left on the UPDATES tab of a work order)

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 7.32.00 PM
  6. Review Alert ( this is letting you know you will get an email, that will have a link that will allow you to download and print the individual work orders)

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 7.32.34 PM

GIF Video:

For questions or concerns please reach out to Support at [email protected] or via chat in your Upkeep account under Contact US.

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