All Collections
UpKeep Work Orders
Work Orders List Page
How to Delete or Archive Work Orders
How to Delete or Archive Work Orders

Written and video directions on how to delete or archive work orders from your account

Candice Ray avatar
Written by Candice Ray
Updated over a week ago

As you are working on work orders, you may have a need to delete them or even archive them and retain historical tracking, This doc will show and walk you through how to do this in your UpKeep account.

For more on how to create, edit or manage your work orders click here!

How to filter your work orders list page, click here!

WARNING! Deleting is permanent and once deleted, cannot be restored, we suggest archiving over deletion, but choice is yours.


How to Delete or Archive Work Orders

On your work orders list page you have the ability to bulk delete or individually delete or archive a work order from your account. See below for how to do both!

Delete a single work order:

  1. Navigate to the work orders page

  2. apply filters to locate specific work order(s)

  3. Click in the box OR Click the 3 dots and select delete

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 6.48.57 PM
  4. review alert, and click delete

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 6.50.50 PM
  5. Work Orders page will refresh

Video Gif:


Delete Work Orders in Bulk

In UpKeep you have the ability to delete more than 1 work order at a time.

  1. Navigate to the work orders page

  2. apply filters to locate specific work order(s)

  3. Click in the box Next to the word DUE

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 6.59.53 PM
  4. You will notice that all of your work order boxes have a blue check mark in them. NOTE!! you MUST scroll all the way down the page, to ensure ALL WORK ORDERS have a check mark in the box, see GIF below

  5. Click Delete

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 7.01.57 PM
  6. review alert, click delete

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 6.50.50 PM

GIF Video:


Archive Work Orders

If you do not want to delete and you want to retain the historical tracking, then archiving is your best option!

  1. Navigate to the work orders page

  2. apply filters to locate specific work order(s)

  3. Click in the box Next to the word DUE

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 6.59.53 PM
  4. You will notice that all of your work order boxes have a blue check mark in them. NOTE!! you MUST scroll all the way down the page, to ensure ALL WORK ORDERS have a check mark in the box, see GIF below

  5. Click Archive

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 7.07.23 PM
  6. Review Alert, click archive

    UpKeep Maintenance Management - Google Chrome 2023-01-12 at 7.08.19 PM

GIF Video:

If you're looking to unarchive a Work Order, use the filters to find the archived Work Order and follow the same steps.

Did this answer your question?