Available On: Enterprise
Not all assets operate year-round. If your preventive maintenance (PM) schedules continue to run during off-seasons, it can lead to unnecessary work orders, cluttered calendars, and confusion
Seasonal PMs in UpKeep solve this by letting you define inactive periods — times when your assets don’t require maintenance
When to Use Seasonal PMs
Seasonal PMs are ideal for assets or facilities that operate on a seasonal basis, such as:
HVAC systems that only run in the summer
School campuses closed for part of the year
Ski equipment or recreational assets used only in winter
Buildings or rental spaces with limited seasonal occupancy
How to Add Inactive Periods to a PM
Open the PM
Go to Preventive Maintenance in your UpKeep account
Select the PM you want to edit
Edit the Schedule
Click Edit Schedule on the PM
Scroll down to the Inactive Periods section
Add an Inactive Window
Choose the Start Date and End Date for when maintenance is not needed (for example, October through April)
Select Done to save your changes
Automatic Adjustments
Once saved, the Next Due Date will automatically skip over inactive months
The PM will resume scheduling once the inactive window ends
Add Multiple Inactive Periods (Optional)
You can define several inactive windows for the same PM if your asset has multiple seasonal gaps
Bulk Import and Export (Advanced)
Seasonal inactive periods can also be imported or exported for easier bulk management across multiple assets
Benefits of Seasonal PMs
Avoids generating unnecessary work orders
Keeps maintenance calendars relevant and accurate
Simplifies scheduling for seasonal operations
Supports bulk editing through import and export
Example Scenario
A cooling system runs continuously during summer but is idle during winter
By setting an inactive period from October 31 – April 1, the PM automatically pauses during winter and resumes in spring — ensuring maintenance is only scheduled when the asset is in use